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 Duration 14 hours

Course Outline

Introduction to ChatGPT and AI Fundamentals

  • Grasping AI concepts and natural language processing
  • Defining the capabilities and limitations of ChatGPT
  • Accessing ChatGPT: comparing free and subscription plans

Using ChatGPT for Report Summarisation

  • Strategies for condensing large documents
  • Distinguishing between extractive and abstractive summarisation
  • Practical exercise: summarising meeting minutes and policy documents

ChatGPT for Brief Preparation

  • Generating executive summaries
  • Structuring concise and professional briefs
  • Practical exercise: creating a one-page brief from a detailed report

ChatGPT for Administrative Communication

  • Drafting professional emails and memos
  • Refining tone, clarity, and conciseness
  • Practical exercise: rewriting administrative correspondence

Task Optimisation with ChatGPT

  • Automating repetitive text-based tasks (such as reminders and follow-ups)
  • Developing templates for common administrative requirements
  • Practical exercise: creating reusable prompts for daily tasks

Productivity Enhancement Techniques

  • Time-saving strategies leveraging ChatGPT
  • Organising and prioritising tasks with AI assistance
  • Practical exercise: establishing AI-supported workflows

Integrating ChatGPT into Office Workflows

  • Utilising ChatGPT alongside office tools (Word, Excel, Email)
  • Best practices for ensuring accuracy and reliability
  • Practical exercise: streamlining daily administrative tasks with AI support

Recap and Next Steps

Requirements

  • Proficiency in fundamental computer skills
  • Experience with word processing software
  • Familiarity with email and online collaboration platforms

Target Audience

  • Administrative staff
  • Office assistants
  • Professionals looking to adopt AI tools for enhanced productivity

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Provisional Upcoming Courses (Require 5+ participants)

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