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Duration 15 hours
Course Outline
Foundations of AI for Productivity
- Understanding Generative AI
- A concise overview of the history and evolution of language models
- Gaining insight into Large Language Models (LLMs)
- Evaluating the strengths and constraints of tools such as ChatGPT
- Getting Started with ChatGPT
- Account configuration and navigating the interface
- Core concepts: temperature settings, context windows, and defining 'personas'
- Hands-On Activity: Creating your first draft using ChatGPT
The Craft of Prompt Engineering
- Structuring Effective Prompts
- Essential elements: defining the task, context, role, output format, and tone
- Tactics for iterative 'ask and improve' prompting
- Sophisticated Prompting Methods
- Chain-of-Thought reasoning: directing the AI to think through problems step-by-step
- Few-Shot Prompting: providing examples to guide and refine results
- Iteration and refinement: the critical path to precise and accurate outputs
- Hands-On Activity: Refining a prompt to generate a specific outcome for a management report
Automating Writing and Summarisation
- Email Creation and Response Automation
- Drafting professional email communications
- Automating standard responses as well as personalised replies
- Document Synthesis and Analysis
- Condensing meeting minutes, articles, and lengthy documents
- Identifying key points and action items from complex text sources
- Hands-On Activity: Using ChatGPT to summarise a document and draft a corresponding email reply
Microsoft 365 Copilot in Excel
- Overview of Copilot in Excel
- Exploring the interface and understanding its functional capabilities
- Crafting effective prompts specifically for data analysis
- Data Interpretation and Visualisation
- Requesting analysis of large datasets via Copilot
- Automatically generating charts, pivot tables, and visual representations
- Predictive Analysis and Reporting
- Utilising Copilot to generate forecasts based on historical trends
- Drafting reports directly from spreadsheet data
- Hands-On Activity: Analysing a sales dataset, generating a forecast, and creating a chart using Copilot
Microsoft 365 Copilot in PowerPoint and Outlook
- Copilot in PowerPoint
- Creating presentation structures from Word documents or text outlines
- Enhancing slides through design suggestions, image integration, and content restructuring
- Hands-On Activity: Building a complete project presentation using Copilot
- Copilot in Outlook
- Drafting and simplifying professional email correspondence
- Optimising inbox management by summarising long threads and prioritising key messages
- Hands-On Activity: Requesting a summary of an email chain and drafting a concise response
Integration and Complex Workflows
- AI Agent Workflows in Enterprise Settings
- Connecting Copilot with SharePoint and Microsoft Fabric
- Automating repetitive tasks and broader business processes
- Data Governance and Security
- Ethical considerations and privacy protocols when deploying AI tools
- Best practices for managing sensitive data
- Hands-On Activity: Designing a basic team workflow automation using Copilot in SharePoint
- Wrap-Up and Q&A: Exploring the future of AI in the workplace and identifying resources for ongoing professional development
Requirements
- Proficiency with core Microsoft 365 applications
- Familiarity with standard productivity and office management tasks
- No previous experience with AI tools is necessary
Target Audience
- Office professionals and productivity specialists
- Project managers and coordinators
- Teams aiming to embed AI into their daily operational workflows
Testimonials (1)
correct way of prompting and including guardrails in instructions.